All bookings are stored in the system which allows the bookings to be moved around easily by yourself or your employees - no more messy paper diary
Reminders sent at key moments in the booking and appointment process to ensure that your customers arrive for their appointments when they should
The software can be used across a majority of iOS and Android smartphones, tablets and PC's. Manage your business wherever you are
Because your online booking system is hosted in multiple locations and works on multiple devices, you can immediately start using the system because no hardware is required
Customers can buy their family and friends gift services or vouchers to spoil them
When life throws you a curve ball and you need the flexibility to change your working hours, there and then
Irrespective of whether you are a dentist, golf pro, photographer or a beauty professional, pencil me in will work for your organisation
Stop battling to find contact details for Customers or trying to find their last appointment, the system stores all this information so that you can easily search for it
Dashboards and reports will help to always have the key information and metrics at hand so that you know how well your business is performing
The system allows you the flexibility to get the customer to pay prior to the booking being confirmed
Easily handles different time zones
The ability for you to create packages of the same service or of multiple services grouped together
you can give the system your logo and colour palette
"I was looking for an online booking solution to help my patients gain access to my diary even when I am not available. PENCIL ME IN is easy to use, intuitive and affordable and helps to remind my patients about their appointments. It also allows me to have my own booking site with my logo and colours! The PENCIL ME IN team have been super professional and helpful with the transition. They have been fast with their response times and always willing to explain if I have a question."
pencil me in has reduced no shows but at the same time it has allowed me to schedule follow ups easily - Dr Marie Rosenberg (owner)
PENCIL ME IN is the perfect online booking system for a technophobe like me, it is easy to use, intuitive and affordable and allows me to reduce no shows and provide a superior patient booking experience. I don’t have a receptionist so PENCIL ME IN allows me to take bookings 24x7. The PENCIL ME IN team have been super professional and helpful and have made my transition from my paper diary with manual processes to an online booking system with automated reminders, smooth and easy!
pencil me in has revolutionised my chiropractic practice - my customers love the fact that they can book online when it suits them. The system takes bookings while I'm treating patients - Dr David Berger (Chiropractor)
we guide & assist you through the entire process of getting all your existing information into your PENCIL ME IN booking system
No you don’t, you can access the system on PC, Laptop, tablet or smartphone.
We guide you through the entire take on process and it usually takes 1-3 days at most – it is very much dependent on the size of your business
We ensure that we use the best technology to secure and protect your information that is stored in the system
No you don’t need a website or a domain – but it will work if you have these. You will have your own unique pencil me in address to give to your customers.
Yes, you are not committed to more than a month at a time.
If you would like to cancel then the pencil me in team will assist you by extracting your data so that you don’t lose any information.
No there is no limit to the number of providers and services that the system can accommodate.
It suits small single provider businesses as well as large multi provider businesses
Yes, you can, you can allow your providers (if there are more than 1), your receptionist, your customer and yourself to create bookings.
Or you can limit it to only your receptionist and yourself – you are in control and you decide
No, your customers will only be able to see their own bookings and no customers will be be able to see the detail behind the businesses electronic diary
Yes, you as the service provider sets up the length and price for each service offered.
This can be the same or different per service provider.
pencil me in is a software company that provides an online booking system to service providers to allow them to easily and efficiently run their business.
Yes, to ensure security, each user has their own username and password
There are 5 roles in the system:
3. Service Provider
A user of the system is able to have multiple roles so in a single provider business, the service provider / owner will have all the roles associated with their user.
So owners/providers can see the appointments for all providers
We are fellow providers and understand the challengers and issues with running a service orientated business – with this in mind we have developed a simple, intuitive system to allow you to run your business mega efficiently
We understand that if we are going to offer a world class service to providers and businesses, then we continually need to over-deliver to our customers – being YOU!
We would love to hear from you about anything, a complaint, compliment, feature request, service provider you want on the system – anything!