Everything you want from your paper diary in an easy-to-use online tool, made smart to make your life easier.
Trusted by healthcare practitioners across South Africa
Email and SMS reminders sent automatically at times you choose.
Full control over bookings and access. No one sees what they shouldn't.
Cloud-based means your schedule is always with you on any device.
Each practitioner gets their own login and controls their availability.
Manage multiple practice locations with different services at each.
Collect payments through Payfast. Reduce no-shows with deposits.
"10 months on PENCIL ME IN and we'll never go back. It reduced my no-shows from 1 a day to less than a couple a month!"
Join practitioners across South Africa who've transformed their practices
Simple, intuitive and reliable solution to run your practice your way
Email and SMS reminders sent 24 or 48 hours before appointments.
Instant confirmations when patients book.
Internal only, view-only, or full self-service booking.
Patients only see available times and their own bookings.
Set buffer periods and cancellation policies.
Each practitioner controls their own availability.
Manage multiple locations with different availability.
Different durations and prices per service.
Central database with family member support.
Works on PC, tablet, smartphone.
Always available, automatic backups.
Data kept private and protected.
A digital appointment assistant for less than R6 per day
✓ No setup fees · ✓ No contracts · ✓ No per-booking charges
No credit card required
Special rates for BASA and SASP members
BASA Members → SASP Members →POPI compliant scheduling built for healthcare
Book recurring treatment protocols easily
Manage exercise programs and follow-ups
Schedule adjustments and maintenance
Manage consultations efficiently
Schedule cleanings and procedures
Manage confidential appointments
Perfect for spas, salons, and wellness practitioners
Manage multiple services and practitioners
Book treatments and packages
Schedule treatments efficiently
Manage client sessions
Multi-service booking
Stylist scheduling
For consultants, coaches, and service businesses
Schedule client consultations
Manage coaching sessions
Book lessons and study sessions
Client appointment management
Schedule consultations
Client meetings and reviews
See how practices across South Africa have transformed
"10 months on PENCIL ME IN and we'll never go back to that old, frustrating paper diary. PENCIL ME IN reduced my 'did not arrive' numbers from 1 a day to less than a couple a month! That changed my practice."
Biokinetics Association of South Africa
Start your free trial and mention your BASA membership during signup.
Start Free Trial →South African Society of Physiotherapy
Start your free trial and mention your SASP membership during signup.
Start Free Trial →Respect for everyone's time
Pencil Me In was born from real frustration. We saw practitioners losing thousands of Rands monthly to no-shows and spending countless hours on phone calls that should have been automated.
So we built a system that respects everyone's time - yours, your staff's, and your patients'. A system as intuitive as the paper diary you know, but smart enough to do the hard work for you.
Built by practitioners who've lived the challenges
We meet you where you are
From starting out to established
We can have you up and running in as little as 15 minutes.
Not at all. Just 3 clicks to complete a booking.
R109 per practitioner per month. Email reminders included free.
No. No setup costs, no per-booking fees, no hidden charges.
We'll have you up and running in under 15 minutes
Ready to transform your practice? Start your free trial or contact us with any questions.
Pencil Me In is committed to protecting your privacy. We are fully POPI compliant.
Our software is hosted by leading cloud providers to ensure security and availability.
For privacy queries: dale@pencilmein.online
R109 per practitioner per month. No contracts - cancel anytime with one calendar month's notice.
We offer a 30-day free trial with full access to all features. No credit card required.
For queries: dale@pencilmein.online