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Everything you want from your pencil diary in an
easy-to-use online tool, made smart to make your life easier.

All the benefits of your paper diary.
And just as simple to use.
Made smart to help your business!

  • Hello online booking.
  • Hello to easy control of your practices’ appointments.
  • Hello to dramatically reducing no shows.
  • Hello money right on the bottom line.

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A smart digital diary solution will give you:

All the benefits of your existing diary and a whole host more!
Total control of your bookings and appointments.
Total confidentiality, no one sees what they shouldn’t, ever!
Easy scheduling, easy management, easy arranging and rearranging and all the tracking and chasing and notifying and reminding is automatically done by the system.

The smart booking solution.

  • Simple to set up
  • Simple to use
  • Simply organised

Sign up today from only R83 per month!*

  • No contracts
  • No ‘per booking’ costs
  • No hidden fees or escalation

“10 months on PENCIL ME IN™ and we’ll never go back to that old paper diary.

I am a Physiotherapist with a practice in Randburg. We used to use a paper diary and always had the same frustrations. Before PENCIL ME IN™, patients were missing or forgetting about their appointments and we had to chase them over the phone wasting a huge amount of time.

This system avoids clients arriving on the wrong day or at the wrong time for an appointment, so we don’t have to struggle to fit them in or send them away. Pencil Me In notifies your clients before their appointment, repeatedly. Another function enables you to see your patients’ contact details or treatment details before a session.”

Richard Marsh Physiotherapy



Features to help your appointments run smoothly

“Start using a smart online diary with your existing diary or instead of it. It’s up to you.”


You get total confidentiality. No one sees what they shouldn’t, ever!

All bookings are stored in the system which allows the bookings to be moved around easily by yourself or your employees – use it with your pencil diary until you’re comfortable to use it on its own.

The system does the hard work, it remembers to send the booking reminders!

Reminders sent at key moments in the booking and appointment process to ensure that your customers arrive for their appointments when they should.

Use your PC, tablet or smartphone to access the system

The software can be used across a majority of iOS and Android smartphones, tablets and PC’s. Manage your business wherever you are.



You can be up in as little as 15 minutes!

No onsite installations are required, start with just your smartphone. Because your smart booking system is hosted in multiple locations and works on multiple devices, you can immediately start using the system because no hardware is required.

You can manage your online diary anytime, anywhere!

Wherever and whenever you need your schedule, it is always on and always available. You can change it whenever you need to.

Your online booking system will be accessible all the time

Because your system is hosted in multiple locations, it is always available and accessible, from any location with any device.


All your information is secure, protected and confidential

Your organisation’s and customer’s information is kept private and secure. You get to choose who sees what information. You set the level of transparency.

Save time

Stop worrying about repetitive tasks like email and sms reminders. We automate them allowing you to concentrate on your customers!

Maximise your revenue by reducing no shows and late cancellations

We all have busy lives, give your customers a better service by reminding them about their appointment – it will help increase your revenue.



Let the system help you generate more revenue

You can now easily book a customer for a proactive follow up in 1 month, 6 months or a years’ time.

You have complete control and flexibility of your smart online diary

You get to manage your business and your life, time and available hours when you need to and want to, you’re in control – IMMEDIATELY, not first thing in the morning

You decide for how long you want to use the system

Use the system for as long or short as you want, month-to-month commitment, you can stop at any time


You get all new features and functionality automatically

The system is continually being enhanced, all new features will be available to you as part of your monthly subscription


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